Assistant Bookkeeper

Full Job Description:

Are you ready to be a key player in a quickly growing premier Design & Remodeling company? As our Assistant Bookkeeper, you will be a big part of the culture of our company.

Step into a role that delivers concierge-level services to our customers and partners, allowing you to showcase your work ethic and bookkeeping abilities. Every day, you’ll have the opportunity to work in a creative environment where your organizational skills and love for details will truly shine. As part of our fun, energetic team, you’ll have a crucial responsibility… being the team member who gets to ensure our trade partners and bills get paid on time!

RESUME DEADLINE: 3/31/26

Compensation:

Approximately 40 hrs/week; $23-$25 per hour, based on experience. Benefits include paid sick time, health insurance allowance, 401(k), flexible work hours and opportunity for advancement.

Responsibilities:

Accounts Payable and Receivable:

  • Assist in processing vendor invoices and ensuring timely payments for multiple LLCs.
  • Assist in preparing and sending out customer invoices, tracking outstanding payments, and following up as necessary.

General Ledger Maintenance:

  • Participate in the reconciliations of accounts, ensuring the accuracy and completeness of financial records.
  • Update due to/from accounts for LLCs.

Financial Reporting:

  • Assist in the preparation of monthly, quarterly, and annual financial statements.
  • Assist with processing of weekly employee timesheets.
  • Issue 1099s annually.
  • Help prepare and maintain budgets and forecasts.
  • Maintain proper documentation for tax audits as requested.
  • Participate in Job Profit margin analysis as requested.

Other Responsibilities:

  • Ensure all financial records, including invoices, receipts, and statements, are accurately filed and stored digitally.
  • Help organize and maintain accounting records in both digital and physical formats.
  • Provide general administrative support to the accounting department.
  • Assist in special accounting projects as required.
  • Assist in updating spreadsheets for Owner and other team members.
  • Calculate and process rebates.
  • Request and process bids for annual contracts.
  • Monitor Subcontractor insurance certificates and agreements.
  • Update project management fees between LLCs.
  • Monitor utility useage for all properties owned by the companies.
  • Assist in tenant screening process as needed.
  • Keep all procedures for position updated.
  • Other duties as assigned by management.

Qualifications:

  • 2-4 years of direct bookkeeping experience in remodeling or construction organization utilizing a job cost system.
  • 2-4 years of Quickbooks and Excel experience. Buildertrend experience a plus!
  • Strong written and verbal communication skills – in person, phone, and email.
  • Ability to multi-task while demonstrating a commitment to excellence.
  • Highly organized and detail oriented.
  • Able to take direction well and act efficiently.
  • Personable and outgoing with a positive, professional attitude.
  • Intermediate computer knowledge.
  • Interest in the design and/or remodeling industry, experience a plus.
  • Ability to use a computer, prolonged sitting and lift to 25lbs required.

Employment Application

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